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Elements and Performance Criteria

1. Arrange documents in specified order
2. Organise self or other to enter document order on firm’s record system
3. Prepare exhibits for court

Required Skills

This Unit covers arranging documents and listing exhibits to provide support to litigators in the preparation of case materials

Note It may be illegal for a person without a current legal practice certificate to provide legal advice to sign off on legal work and to receive trust account monies It is also illegal for persons to misrepresent their qualifications ie claiming to be a lawyer or acting as a lawyer when they are not qualified to do so Contravening these conditions is illegal and compromises a firms professional indemnity insurance Accordingly some litigious work must be supervised by a qualified legal practitioner

This unit can be assessed alone or in combination with other units making up a job role

Element of Competency	Performance Criteria
Arrange documents in specified order	Needs identified by the instructing legal practitioner are clarified and mutual expectations are agreed and acted upon Self or other is organised to collect and collate documents Documents not relevant to matter are removed Court requirements are identified and self or other is organised to check and prepare documents to meet these requirements Review of document is arranged with legal practitioner
Organise self or other to enter document order on firms record system	All collated documents are recorded as they appear in order on a firms record system Records system is selfchecked against ordered documents to ensure accuracy of record
Prepare exhibits for court	Court exhibits requirements are identified Meeting is arranged with instructing legal practitioner to determine exhibit presentation Self or other is organised to prepare exhibits and relevant documentation

Evidence Required

Critical aspects	understanding of scope of own responsibility and that of others involved in the matter is demonstrated knowledge of the purpose of documents and exhibits is demonstrated knowledge if the area of law and the related legal process involved in the matter is demonstrated knowledge of the type of difficulties that may arise and standard resolutions are demonstrated instructing legal practitioner is kept up to date with activities actions and outcomes relevant documents and exhibits are included documents are checked to ensure the correct numbers of copies signatures where necessary relevant attachments numbered and stamped where appropriate and a complete table of contents documents and exhibits are delivered to instructing legal practitioner within agreed timelines when instructing others instructions are clear with adequate explanation to allow the tasks to be completed when instructing others supervision is provided throughout the task in relation to providing advice and assistance with problems ensuring that deadlines are met ensuring that documents exhibits and exhibit lists are collected and collated correctly without loss of integrity ensuring that documentation is complete and correct ensuring that confidentiality and security of information is maintained throughout filematter number is recorded on copies of documents according to a firms policies and procedures a firms confidentiality and security polices and procedures are understood and adhered to exhibit listing is prepared such that exhibit list corresponds exactly with exhibits exhibits are numbered and reference number is attached in the top lefthand corner to appropriate document exhibit listing is crossreferenced with exhibits for accuracy integrity security and confidentiality of documents is maintained any photocopying undertaken is recorded for purposes of client invoicing record of time is processed for client invoicing purposes all work is conducted within accepted codes of conduct including those relating to maintaining confidentiality use of company property duty of care ethical behaviours privacy nondiscriminatory practice conflict of interests and compliance with reasonable direction
Resource implications	The assessor must have access to appropriate documentation and resources normally found in the work environment and required to allow the job or task to be properly performed These may include appropriate legislation and regulations relevant to preparing court documents workplace manuals and reference materials such as legal dictionary company policy procedural manuals and checklists appropriate technology such as computers with relevant software and photocopiers
Consistency in performance	This unit of competency will require evidence to be collected across a range of events eg dealing with litigious circumstances and over a period of time to ensure that situational variables are consistently achieved
Context of assessment	Evidence of competency can be met in different situations including on the job assessment off the job assessment placement in an enterprise participation in a New Apprenticeship traineeship arrangement use of a Practice Firm or simulated work environment Recognition of Prior Learning Recognition of Current Competencies in skill areas where there has been no significant change to work practice in recent times flexible delivery methods used by training providers to cater for distance education students Evidence gathering methods may include demonstration questioning workplace performance simulation projectsassignments third party reports
Underpinning knowledge and skills	Knowledge court document presentation requirements sequence of litigation process authorised signing parties security confidentiality and privacy legal terminology in relation to litigation and the area of law application of a firms policies and procedures required in the full range of tasks covered Skills literacy follows complex legal procedures understands and prepares complex legal documents according to legal protocol research gathers necessary information from external sources identifies and evaluates status of information problem solving proofs for accuracy communication communicates ideas follows and interprets oral instructions participates effectively in spoken interactions by using strategies to confirm clarify or repair understanding provides clear and specific instructions about information required consults and meets with clients records meeting objectives numeracy collates documents recordfile keeping time management allows sufficient time to prepare for and conduct meetings

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